1. What is Personal Information?
“Personal Information” means any information that relates to you as a specific individual. This includes information that identifies you, such as your name, social security number, and your userid to access company information systems. This also includes information which the Company links to these identifiers. For example—
- To your name, the Company links your date of birth, personal residence address, personal phone number, personal email address, and information related to your performance.
- To your social security number, the Company links information related to your compensation.
- To your userid, the Company links information from devices accessing company information systems.
2. What Personal Information Do We Collect or Process?
The Company only collects Personal Information so that it may manage its relationship with you. This includes when you are a job applicant, a new hire, an active employee, and, in certain circumstances, as a former employee. The Company collects the following Personal Information throughout the lifecycle of its relationship with you:
- Applicant information, such as your resume, employment application, and any regarding credit worthiness, character, and general reputation contained in a consumer report or investigative consumer report provided by a consumer reporting agency.
- Employment authorization information provided on Form I-9.
- Basic personal details, such as name and date of birth, of employees and employee family members.
- Contact details, such as phone number, residence address, and email address.
- Information required for payroll purposes, such as information provided on Form W-2 and bank account details for direct deposit.
- Information required for employee benefit plans, such as contributions made, benefits elected, and beneficiaries designated.
- Information related to your sex, race, national origin, veteran status, and disability for purposes of complying with laws regarding equal employment opportunity.
- Information related to your or your family member’s health condition or your medical impairment as needed to provide family and medical leave, assess fitness for duty to return you to work after medical leave, and engage in the disability reasonable accommodation interactive process.
- Information related to your job performance.
- Information related to your location as may be collected by Company-issued electronic devices or your own electronic devices used in connection with Company work.
- Information related to any alleged misconduct as part of a disciplinary investigation or disciplinary action taken.
- Information about your use of Company information systems.
- Any other information that you provide directly to the Company.
3. Is Your Personal Information Shared With Third Parties?
The Company shares your Personal Information with certain third parties, such as vendors, other suppliers, and advisers that perform certain services on our behalf, only as needed. The Company will only share your Personal Information with these third parties for the purposes identified above in accordance with this policy, or with your consent. If the Company has knowledge that a third party is using or disclosing Personal Information in a manner contrary to this policy, we will take reasonable steps to prevent or stop the use or disclosure.
The Company might also disclose or transfer your Personal Information to a third party in the event of a proposed or actual merger, acquisition, sale, joint venture, or any other type of transaction which results in all or any portion of the Company’s assets being in the control of such third party. If such an event takes place, we will take reasonable steps to disclose or transfer your Personal Information in a manner that is consistent with this policy.
The Company might also disclose your Personal Information to a third party as may be required by law or to otherwise comply with legal obligations, including filings with government agencies, responding to a subpoena or a court order, or if the Company believes that it needs to disclose your Personal Information to protect its own legal rights.
4. Is Your Information Secure?
The Company will take reasonable measures to protect Personal Information in its custody from loss, misuse, and unauthorized access, alteration, or disclosure. The Company requires passwords to access its information systems, and it only permits access to authorized persons as needed. The Company also uses other reasonable measures to protect its information, including installing commercially available information security software on its information systems.
5. How Long Do We Retain Your Personal Information?
The Company retains your Personal Information for the duration of your employment and as otherwise required by applicable law.
“Our safety and loss prevention consultation service is provided to assist Insgroup clients in their loss control activities. No responsibility is assumed for the discovery and elimination of hazards which could possibly cause accidents or damage at any facility where our assistance is provided. Compliance with our suggestions and/or recommendations in no way guarantees the fulfillment of your obligations as may be required by any local, state, or federal laws.”